Administrative Officer Vacancy at University of the Western Cape

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Are you looking for a career that combines administrative support with a dynamic academic setting? The University of the Western Cape (UWC), a leading higher education institution in South Africa, is currently accepting applications for the role of Administrative Officer within the Faculty of Arts and Humanities. This is a permanent, full-time position that presents an exciting opportunity for those who are enthusiastic about administrative functions and dedicated to the field of higher education.

Administrative Officer Vacancy Overview

  • Title of Position: Administrative Officer: Faculty
  • Post Number: 8020236
  • Faculty/Department: University of the Western Cape → Arts and Humanities → Dean’s Office: Arts and Humanities
  • Type of Position: Permanent – Full Time
  • Location: Main Campus – Bellville, Western Cape, South Africa
  • Closing Date for Applications: 31 March 2025

Key Responsibilities

The Administrative Officer at the Faculty of Arts and Humanities plays a crucial role in ensuring that all administrative functions within the faculty run smoothly. Below are the key performance areas and tasks involved in the role:

  1. Academic Administration
    • Provide administrative support to academic staff.
    • Coordinate and monitor academic calendars, student registration, and course information.
  2. Marks Administration
    • Assist in the management and recording of student marks and assessments.
    • Ensure accuracy in the submission and processing of academic records.
  3. Enquiry Management
    • Handle inquiries from students, staff, and prospective students.
    • Serve as a liaison between the faculty and external parties.
  4. Committee Administration
    • Organize meetings for committees within the Faculty.
    • Prepare agendas, minutes, and follow up on action points.
  5. Financial Administration
    • Assist with the financial management of the Faculty.
    • Handle budget allocations, processing of claims, and other financial records.
  6. Human Resources
    • Support HR functions related to staffing, recruitment, and personnel management within the Faculty.
    • Manage contracts, leave records, and staff-related documentation.
  7. Marketing and Recruitment
    • Contribute to the marketing efforts for the Faculty.
    • Assist in organizing recruitment events and outreach programs for prospective students.
  8. Events Management
    • Plan and organize Faculty events, including academic workshops, conferences, and public engagements.
  9. Meeting Administration
    • Ensure the smooth execution of meetings within the Faculty, including arranging logistics and preparing necessary materials.
  10. Reports
    • Compile and submit regular reports on Faculty activities and administrative functions.
  11. General Administration
    • Assist with general office duties such as filing, correspondence, and managing day-to-day operations.

Minimum Qualifications and Requirements

To qualify for this position, candidates must meet the following minimum requirements:

  • Grade 12 (Matric Certificate).
  • A minimum of 3 years’ administrative experience, ideally within an academic administration setting.
  • Proficiency in computer programs/software such as Word, Excel, PowerPoint, and MS Office Suite.

Additionally, candidates who possess the following will have an advantage:

  • An accredited post-matric qualification.
  • Experience in administrative roles within a Higher Education environment.

Desired Skills and Competencies

The ideal candidate will demonstrate the following key competencies:

  1. Communication Skills: Ability to communicate effectively with academics, students, and external service providers.
  2. Organizational Skills: Strong attention to detail and the ability to manage multiple administrative tasks.
  3. Interpersonal Skills: Capacity to engage and work collaboratively with a diverse group of individuals.
  4. Efficiency Under Pressure: Ability to work under pressure and meet strict deadlines.
  5. Autonomy: Ability to work independently with minimal supervision.

Additional Information

  • The University is committed to promoting diversity in its workforce. Therefore, preference will be given to suitably qualified applicants in line with the University’s Employment Equity Targets.
  • The official retirement age at UWC is 65 years.
  • The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates, or conduct competency assessments.

In your application, it is encouraged that you highlight your strengths and include any additional achievements you deem relevant. Along with your CV, please submit a cover letter that motivates your suitability for the role and a copy of your highest qualification.

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How to Apply

To apply for this position, visit the University of the Western Cape’s online job portal and upload your application. Be sure to include the following documents:

  1. Curriculum Vitae (CV) with your contact details.
  2. Cover Letter motivating your suitability for the position.
  3. Highest Qualification.

Apply Here

Ensure that you submit your application by 31 March 2025, as this is the closing date.

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If you are passionate about education and have a keen interest in administrative processes, this is a great opportunity for you. The Administrative Officer Vacancy at the University of the Western Cape offers a chance to contribute meaningfully to a reputable institution while advancing your career in the academic sector.

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