Branch: Technical Vocational Training and Education
Directorate: Examination Management and Monitoring
SALARY: R216 417 per annum (Level 05)
CENTRE: Pretoria
REQUIREMENTS: An appropriate national senior/grade 12/NCV certificate (Level 4). An appropriate bachelor’s degree/national diploma (NQF level 6) in Office or Public Administration or equivalent qualifications will be an added advantage. At least one (1) to two (2) employment experience in Administration. Relevant experience in examinations will be an added advantage. The applicants must also have the following skills: Good interpersonal and communication skills – liaising with college officials. General correspondence – extracting, compiling, recording data, and responding to queries. Computer literacy, especially the use of MS Word and Excel. Excellent organizational, record-keeping, and electronic and manual filing skills. Good Financial skills, and analytical thinking. Knowledge of the Public Financial Management Act (PFMA). General Public service procurement frameworks and policies will be required. Must be able to work independently as well as in a team; as well as being willing to work extra hours.
DUTIES: Facilitation and Coordination of IT procurement and provisioning of goods and services within the Directorate. Facilitate and coordinate the processing of
invoices for transversal contracts i.e. courier and photocopying services. Render administrative support about bookings of flights, accommodation, and Shuttle for the Directorate. Checking and finalization of the S&T Claims, and telephone account. Administration of the Chief Directorate’s GG vehicles, registry, and other support services. Compiling weekly statistics and maintaining an electronic database. Processing of examination concessions for colleges in provinces. Registration of examination centers. Provide administrative support to colleges with regard to examination concession, registration, and monitoring of examinations. Liaising with
Provincial Officials and College officials with regard to registration and concessions. Filing and preparation of the files with the compliance tools related to monitoring and evaluation visits for inspection and verification by the Quality Council Assurors. Perform administrative duties to ensure that payment for moderation and marking processes are efficient and proceed within stipulated timeframes for the NCV, Report 190/191, and CET examinations per year. Ensure correctness of claims that were processed/quality control of claims. Maintain claims control register. Interact with moderators, markers, and marking center managers to ensure that claims for marking of answer books are submitted within stipulated timeframes and regulations.
ENQUIRIES: Ms X Rikhotso Tel No: (012) 213 5513 / Mr R Kgare Tel No: (012) 312 5442 /Ms N Liwane Tel No: (012) 312 6365
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DEPARTMENT OF HIGHER EDUCATION AND TRAINING
APPLICATIONS: DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click the ‘apply now’ button) or http://z83.ngnscan.co.za/apply and follow the easy prompts/instructions. Upload the supporting documents namely, (1) a comprehensive CV, and (2)
copies of all qualifications (including matriculation), identity documents, valid driver’s license, and any other document (where required). These positions are being re-advertised and candidates who had previously applied should reapply.
CLOSING DATE: 10 March 2025
NOTE: A fully completed and signed Z83 form and a detailed Curriculum Vitae will be considered. A user guide and ‘how to’ videos will assist in how to compete for the form and digital signature. Only shortlisted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support the application on or before the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Candidates whose appointments promote representativity in terms of race, gender, and disability will receive preference. All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department. The successful candidate(s) will be required to undergo a Competency Assessment. One of the minimum entry requirements for the SMS position is the Pre-entry Certificate. No appointment will occur without completing the pre-entry certificate and submission thereof. For more details on the pre-entry course visit: https://www.thensg.gov.za/training- course/sms-pre-entryprogramme/. The candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Shortlisted candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification). Applications received after the closing date will not be considered. “DHET is committed to providing equal opportunities and affirmative action employment. We intend to promote representativity in terms of (race, gender, and disability) in the organization. Women and people living with disability will receive preference on all DHET positions”.
ERRATUM: Kindly note that the following post was advertised in Public Service Vacancy Circular 06 dated 14 February 2025. The Executive Officer: National Skills Fund: (X1 Post) with Ref No: 02/02/2025 is located within the National Skills Fund and not within the Branch: Chief Financial Officer.
